Project Monitoring and Tracking

Readers, the core of any project is execution. A successful project is one that is executed within the stimulated time, within the budget and with the expected quality. Hence, project needs to be monitored on these aspects continuously and corrective actions need to be taken immediately. This would require gathering the following information periodically –

·         Scheduled Work vs. Completed Work

·         Time Elapsed vs. Remaining Time

·         Budget Expended vs. Remaining Budget

·         Resources Planned vs. Resources Availability

·         Estimated Effort vs. Actual Effort

·         Metrics on required parameters, such as Defects

There is a subtle difference between project monitoring and project tracking. Project tracking involves gathering the above information from time to time and taking actions accordingly. For e.g. if there is an expected schedule slippage, put more resources to complete that work on time. If any planned resource is unavailable due to unforeseen conditions, arrange for an alternative resource.

On the other hand, project monitoring involves holistic approach for project management. It involves the following activities –

·         Communication with the customer and stakeholders to discuss the project status and obtaining timely feedback

·         Managing any changes that occur in the work that is being executed

·         Identify, assess and manage the project risks

·         Ensure customer satisfaction throughout the project

·         Analyze the performance of resources

·         Arrange training and/or mentoring if and when necessary

·         Focus on team cohesion by team building, team motivation and team collaboration

·         Monitor quality aspects of the work

·         Take timely decisions as and when required.

Maintaining a project dashboard visible to the entire team is a good practice. Similarly, mail communication and periodic status reports to customer will enhance transparency.